Event Coordinator - Ford House

Compensation: $35,000 to $40,000 annually, Full-time, exempt

Position Description

Ford House is seeking a creative, organized, masterful multitasker to join our team and execute exceptional and unforgettable events. In 2021, we will open a brand-new Visitor Center, and the Event Coordinator will play an important role in a new and exciting chapter at the historic estate.

The Event Coordinator will oversee all aspects of event management, from inception to budgets to planning to execution. The coordinator will work on a variety of events and promotions, including concerts, classic car shows, children’s activities, special dinners, holiday festivities, and other large-scale activities on the estate. Some events may be part of a longstanding tradition, while others will be new to Ford House.

As part of the Communications & Engagement team, the Event Coordinator will help the estate create events that will help us reach our audience-building goals. The coordinator will need to help identify partnerships and opportunities for events that will help further those goals. The coordinator must also be willing to assist with the department’s marketing efforts, and be available to work with other departments on their program coordinating needs. This may include helping with social media, working in the Tessitura database, helping with the Ford House membership program, assisting with education programs, working with large sitewide rentals, and other tasks as needed.

Responsibilities

The event coordinator should have substantial experience in planning, organizing, and executing events. We are looking for someone who brings creativity to the position. Excellent customer service skills are a must, as is exceptional attention to detail in all aspects of work. You must be willing to work a flexible schedule, as some events occur on weekends, weekdays, and evenings.

The coordinator must be willing and able to:

        Be on-site for the day of events;
        Delegate event tasks and communicate roles effectively with the staff and volunteers;
        Work closely with other teams as necessary, including education, facilities, visitor experience, and public safety;
        Brainstorm creative ideas with others in a positive and fun way;
        Be a great communicator;
        Identify, organize and inspire volunteers in support of event goals;
        Manage vendors and supplies;
        Manage a budget;
        Drive timelines with stellar organizational skills;
        Manage post-event follow-up including reconciled budgets, impact reports and communications, as well as evaluation processes.

Uniform Requirements:

        This position does require maintaining a standard dress-code of wearing all black and presenting a clean, professional appearance. Uniform shirts are provided for events, but should be maintained by the employee.

Skills and Requirements

        A passion for people and communication;
        An ability to network and cultivate business relationships and partnerships;
        Creativity and problem-solving skills;
        Demonstrated ability to handle multiple projects in a fast-paced environment;
        Ability to respond to emergencies in a calm and efficient manner;
        Self-motivation and strong critical thinking skills;
        Proficiency in Microsoft Office programs, specifically Word, Outlook, and Excel;
        Strong team-building skills and an ability to thrive in an environment with many stakeholders;
        Social media savvy;
        Prior experience working with volunteers;
        Experience with CRM database software and/or Tessitura is a bonus.

Qualifications/Education

         A bachelor’s degree and at least two years of event production experience
         Minimum of one year experience in one or more of the following areas: hospitality, retail, or visitor/guest services.

Other Job Requirements

        Successful completion of background and credit check
        Available to work weekends, nights, and some holidays
        Physically able to sit for long periods of time, stand in the galleries as needed, able to use a computer, able to bend and/or stoop, climb, and lift up to 25 lbs. to perform tasks that may be required in the course of museum operation

Email resume, salary requirements, and application to jobsearch@fordhouse.org. Indicate in subject line “Event Coordinator.”  Please, no phone calls.

Ford House is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws.


Posted on 1/7/2021

  

Michigan Museums Association       313-334-7643       PO Box 5246, Cheboygan, MI 49721      lcbrisson@michiganmuseums.org

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