Part-time Bookkeeper - Flint Children's Museum

Posted on 6/22/2022

EMPLOYEE CLASSIFICATION: Non-exempt, part-time
WORK SCHEDULE: Varies - Monday-Sunday, 8:30 a.m. – 5:30 p.m. Some evenings may be required.
Compensation: $15-20/hr

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Performs all regular monthly bookkeeping responsibilities timely and accurately, including the following:

a. Maintain general ledger and make necessary journal entries
b. Maintain accounts receivable and accounts payable journal and supporting records
c. Record cash, investment, and loan activity and reconcile to supporting records, including bank reconciliations
d. Maintain fixed asset and depreciation records
e. Analyze, record and reconcile grant revenues and expenses
f. Prepare monthly internal financial statements
g. Monitor revenues and expenses in relation to budget; analyze and report on material variances
h. Utilize and follow all museum policies and procedures and appropriate internal accounting control procedures

2. Performs all necessary year-end bookkeeping responsibilities in a timely and accurate manner, including the following:

a. Review year-end general ledger and make necessary journal entries
b. Work with independent auditors to facilitate audit process; supply trial balances, general ledger and requested supporting schedules to auditors
c. Close books after audit and rollover to new fiscal year
d. Assist with preparation of annual budget and allocation of budgeted revenues and expenses by month
e. Assist with grant reporting as requested

3. Verifies and processes payroll timesheets, including data entry into ADP payroll system and appropriate journal entry into QuickBooks system.
4. Pays bills weekly after checking for supporting documentation and correctly charges the appropriate accounts for the expenditures.
5. Files paid bills accordingly.
6. Balances and replenishes petty cash as necessary.
7. Transports all deposits to bank, verifies receipts, records documentation.
8. Maintains proper amount of change for cash register needs.
9. Enters daily receipts into QuickBooks.
10. Enters daily statistical information into Excel spreadsheet.
11. Pays monthly sales tax to the State of Michigan.
12. Processes monthly credit card statement fees and makes appropriate entries in QuickBooks.
13. Place orders for merchandise and consumables to be sold in the Museum’s gift shop. Performs associated data entry into QuickBooks for inventory control from packing slips, invoices, etc. Assists with pricing of gift shop merchandise.
14. Performs additional tasks as assigned by the Executive Director.
15. Organizes and maintains all financial records related to above duties.

QUALIFICATIONS:
1. High school diploma or GED required. Preferred Associates or Bachelor’s Degree, in business, finance, or accounting.
2. Minimum of two years’ experience as a bookkeeper or equivalent, including maintaining a general ledger and preparing financial statements.
3. Customer Service experience required; experience working with children and families or retail operations preferred.
4. Ability to react positively in a fast paced environment and make good decisions under pressure.
5. Ability to take direction well and work without constant supervision.
6. Basic computer and financial skills necessary; must be proficient in QuickBooks, Microsoft Excel, Microsoft Word and Outlook.
7. Must have the ability to count money, operate a cash register, reconcile receipts, and gather written and quantitative visitor information.
8. Strong interpersonal and communication skills with the ability to communicate in a positive and effective manner with young children (ages 0-10), adults, large groups, Museum staff, and volunteers.
9. Must be motivated, organized, self-directed, and service minded.

PHYSICAL DEMANDS
1. Work is performed in an office environment and out of doors (up to 40%).
2. Must be able to climb, bend, stoop and reach.
3. Must be able to walk and/or stand for long periods. Not necessary
4. Working in confined spaces is sometimes required. Not sure when or where
5. Must be able to push, pull or lift at least 25 pounds.
6. Must be able to read and write various forms of material and recognize symbols and colors.

The Flint Children’s Museum is an Equal Opportunity Employer and is committed to providing equal employment opportunities to employees and applicants for employment. The Flint Children’s Museum does not discriminate on account of national origin or ethnicity, race, color, sex or gender identity, mental or physical disability, religion, age, sexual orientation, marital status, veteran status, parental status, or pregnancy status.

Please send cover letter, resume, and references to:
KRoddy@flintchildrensmuseum.org.
No phone calls please.


The Michigan Museums Association is supported in part by an award from the Michigan Arts and Culture Council

Thank you to our Partners!

Michigan Museums Association       313-334-7643       PO Box 5246, Cheboygan, MI 49721      lcbrisson@michiganmuseums.org

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